Virtual Document Safe Storage

Virtual document safe storage is the process of converting physical files into electronic documents for sharing, storing and accessing. It can help reduce the amount of space required to store physical files and increase security by locking specific parts of a file to particular users.

Online storage systems can be particularly helpful for businesses that deal with a lot of documents. Paper documents can be difficult to keep track of and secure without a comprehensive security systems and admin-heavy checkout procedures and are more vulnerable to being stolen or destroyed during a disaster like a fire. Electronic files are easier to track and less likely to be lost. They also resist the effects of damage better.

Egnyte Governance Guide

A virtual document is an Documentum object that is composed of component files. Component files could be in various file formats. The virtual document author specifies the logical order of the components. This order may differ from the logical order of files within the folder-based grouping system like a typical file-folder structure. If the logical ordering of components of the document changes, the entire document has to be reordered.

Although all businesses can benefit by adopting an online storage system, businesses that have a tradition of paper-based operations, such as law firms and accountants may be able to see significant improvements in their productivity when they implement one. With proper security measures in place and a secure online document storage system can help keep your data safe from hackers and help keep your workflows running smoothly.

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